Reports to: SVP- Facilities
Purpose of Job
Responsible for coordination and administration of projects, tasks and contracts within the Facilities department. Work with Maintenance Manager to ensure work orders are completed in a professional and timely manner. Review and analyze documents including proposals, leases and contracts. Set up and maintain of Facility department files. Assist SVP- Facilities with projects and administrative items.
Impact of the Job
The bank facilities will be in good working order, safe, clean and comfortable, with as little disruptions as possible. Real estate/Facility Documents will be maintained in a safe environment.
Routine Decisions Made
Nature of Internal Contacts
Contact with everyone in the Bank for his or her various needs.
Nature of External Contacts
This person comes in contact with various contractors and supply providers.
Essential Responsibilities, Time Spent & Importance (Weight)
% Time Weight
Analysis spreadsheet; document review 40 40
Project Management 30 30
Administration 30 30
Tasks Required For Each
1. Analysis Spreadsheet, Document review
2. Project Management
Knowledge, Skills & Abilities Required
n Power point a plus
n Filing systems
n Basic math skills
n Good people skills
n Detail oriented
n Problem solving & reasoning skills
n Communication skills
n Multi task
n To maintain positive relationships both internal and external
n To apply common sense, analyze data and interpret the results.
n To comprehend memos, letters and correspondents
n To concentrate on problems till they are resolved
n Good driving ability
Hand and/or finger movements (typing /computer work); walking, climbing stairs; stooping, Lift 20 - 25lbs, driving to various locations.
Formal Education and Credentials
Degree Accounting/Finance preferred
High school diploma or equivalent
Able to do light traveling between all of the bank's facilities. Working in various branches for projects as needed.
This is a unique position that requires a person to be willing and able to multi task between detailed analysis, project management and administrative documentation.