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Facility Coordinator & Administrator - MO

Quick Facts
Company Name:Midwest BankCentre
Location:MO
Employment Type:Full Time
Category:Operations
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Description

Job Description And Analysis 

Facility COORDINATOR & Administrator

Reports to: SVP- Facilities

 

I.     Function and Impact Information

Purpose of Job

Responsible for coordination and administration of projects, tasks and contracts within the Facilities department.  Work with Maintenance Manager to ensure work orders are completed in a professional and timely manner.  Review and analyze documents including proposals, leases and contracts.  Set up and maintain of Facility department files.  Assist SVP- Facilities with projects and administrative items. 

Impact of the Job

The bank facilities will be in good working order, safe, clean and comfortable, with as little disruptions as possible.  Real estate/Facility Documents will be maintained in a safe environment.

Routine Decisions Made   

Nature of Internal Contacts

Contact with everyone in the Bank for his or her various needs.

Nature of External Contacts

This person comes in contact with various contractors and supply providers.

II.   Responsibilities and Tasks

Essential Responsibilities, Time Spent & Importance (Weight)

                                                                                                                 % Time      Weight

Analysis spreadsheet; document review                                                         40              40

Project Management                                                                                     30              30

Administration                                                                                              30              30

 

Tasks Required For Each

1.   Analysis Spreadsheet, Document review

  • Review of proposals and prepare a spreadsheet with analysis.
  • Review leases/contracts and prepare abstracts of documents.
  • Expense analysis: develop spreadsheet detailing expenses between branches
  • Provide recommendations from analysis.

 

2.   Project Management

  • Develop inventory process and procedures for tracking.
  • Develop and maintain space inventory tracking system.
  • Additional Projects directed by SVP.
  • Set Fixed assets in the existing Work order (track it system)

 3. Administration

  • Develop and maintain filing system for department documents (leases, contracts etc.)
  • Review, code and investigate vendor invoices.
  • Business Licenses process and secure documents.
  • Women and Minority owned vendor tracking system (set up and maintain)
  • Department administrative needs (i.e. letters; filing, expense reports)

III.  Specifications

Knowledge, Skills & Abilities Required

 

Knowledge

Skills

Abilities

n  Excel

n  Word

n  Outlook

n  Budgeting

n  Power point a plus

n  Filing systems

 

 

n  Basic math skills

n  Good people skills

n  Detail oriented

n  Problem solving & reasoning skills

n  Communication skills

n  Multi task

n  To maintain positive relationships both internal and external

n  To apply common sense, analyze data and interpret the results.

n  To comprehend memos, letters and correspondents

n  To concentrate on problems till they are resolved

n  Good driving ability

Physical Requirements

Hand and/or finger movements (typing /computer work); walking, climbing stairs; stooping, Lift 20 - 25lbs, driving to various locations.

Formal Education and Credentials

Degree Accounting/Finance preferred

High school diploma or equivalent

Working Conditions

Able to do light traveling between all of the bank's facilities.  Working in various branches for projects as needed.  

 

Other Information

This is a unique position that requires a person to be willing and able to multi task between detailed analysis, project management and administrative documentation. 

 

 

 



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