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Unit Secretary - Potosi, MO

Quick Facts
Company Name:Positive Impacts
Location:Potosi, MO
Employment Type:Full Time
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Job Title: Unit Secretary - Resource Development/Adoption & Foster Care

Reports To: Resource Development/Adoption/Foster Care Supervisor, Associate Supervisor, and/or Program Manager

Purpose: Provide secretarial assistance to Licensing/Resource Development, Foster Care and Adoption Teams. This is a full time position that splits time between the Foster Care team and Resource Development Team.

This position demonstrates commitment to the mission, vision and values of the agency by engaging in respectful, cooperative relationships with customers (i.e. clients, employees and external stakeholders); being accountable for providing services in achieving the agency's mission.

Essential Duties & Responsibilities include the following: (Other duties as assigned.)

  • Type requested paperwork such as Team Meeting Minutes, home studies or other reports, as needed.
  • Keep and order inventory supplies (paper, supplies, etc.)
  • Work independently when assigned tasks
  • Set up/open and close resource home cases in data bases, and enter other data information, as requested
  • File all materials for team members
  • Set up/close resource files
  • Develop and maintain excel files for various resource data
  • Input client/resource information into data bases and update as needed
  • Audit resource files per COA requirements
  • Maintain client and case confidentiality
  • Participation in team coverage
  • Must be actively involved in Continuous Quality Improvement processes and standards promoting excellent services to Children's Permanency Partnership clients and help maintain an excellent work environment for all staff and volunteers
  • Type correspondence; create forms, flyers and other materias
  • Participation in team meetings
  • Compile monthly statistics
  • Keep numerous forms updated daily
  • Generate reports from data base systems
  • Monitor and maintain training logs for team workers
  • Maintain current versions of internal and state forms
  • Pull files for record reviews
  • Additional duties, as assigned

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Minimum typing speed of 50 words per minute
  • Experience with Word, Power Point, Access, Outlook and Excel
  • Good people skills and ability to handle deadline situations
  • Detail oriented and production of high quality work output

Education and/or Experience:

  • High School education or GED
  • One year of secretarial experience

Language Skills: Ability to read and comprehend simple instructions short correspondence, and memos. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Reasoning Ability: Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. A ability to deal with problems involving several concrete variables in standard situations.

Physical Demands: While performing the duties of this job, the employee is regularly required to communicate effectively. The employee is required to walk; sit use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10-25 pounds. Specific vision abilities required by this job include close vision.

The physical demands described here are representative of those that must e met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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