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Operations Assistant - St. Louis, MO

Quick Facts
Company Name:Regional Arts Commission
Location:St. Louis, MO
Employment Type:Full Time
Pay:$47,000-62,000 - Salary
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Description

Company Profile:

 

As the largest annual grantmaker in the region for nonprofit arts, the Regional Arts Commission (RAC) has become a central resource for arts organizations and individual artists throughout the region. RAC leads, strengthens and gives voice to a creative community where every citizen can be proud to live, work and play in a world-class region. We believe that arts and culture are deeply interwoven into the fabric of St. Louis life and economy and can be essential in strengthening civic life, cultural vitality, cultural and racial equity, and economic prosperity. RAC is at the forefront of helping transform St. Louis into a more vibrant, creative and economically thriving community through the arts. We value passion, performance and productivity and focus on hiring great people who are committed to the potential the arts have as a vital agent for social change and community transformation.   

 

Position Description:

Reporting to the Deputy Director, the Operations Assistant provides administrative support to the operations and marketing functions of the Regional Arts Commission. The Operations Assistant ensure that RAC administrative functions run smoothly. The position is responsible for sourcing equipment, goods and services and managing vendors. This position will also assist with Human Resources duties and provide administrative support to RAC sponsored marketing efforts as needed. The Operations Assistant must possess solid administrative skills, with a strong ability to listen, write and communicate effectively, exercise attention to detail, with analytical and creative thinking abilities. The Operations Assistant works independently on projects, from conception to completion, and produces work on deadline that is organized, well presented and free of error.

NO PHONE CALLS OR EMAILS PLEASE! 

Position Responsibilities:

  • Completes a broad variety of administrative tasks for the Deputy Director including: managing a calendar of meetings; composing and preparing correspondence; overseeing meeting logistics.
  • Assists in maintaining Operations and Marketing annual budget.
  • Works with accounting firm to facilitate management of accounts.
  • Assists with all phases of recruiting, hiring, onboarding.
  • Maintains Employee Handbook to ensure that policies and procedures are accurate.
  • Assists in overseeing the employee benefits program and PTO schedule.
  • Undertakes administrative tasks to ensure the functionality and coordination of the Marketing Department's activities.
  • Serves as liaison to Gallery@RAC vendors and guest curators.
  • Assists in the organizing of promotional events and campaigns.
  • Responsible for sourcing equipment, goods and services and managing vendors.

 

Qualifications:

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Strong interpersonal skills and the ability to build relationships with internal and external customers.
  • Excellent written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving and strong decision-making capability
  • Emotional maturity.
  • Highly resourceful team-player, with the ability to work independently.
  • Proven ability to handle confidential information with discretion.
  • Adaptable to various competing demands.
  • Demonstrated ability to meet deadlines in a fast-paced and changing environment.

 

Education and Experience:

  • Bachelor's degree required.
  • Evidence of additional training in business administration highly desired.
  • Good work tenure: three to five years' experience in administrative position, preferably at a nonprofit organization.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat and Social Media platforms.

 

Work Environment

  • Ability to function in a high energy and high productivity environment that is creative, entrepreneurial and mission driven with a strong commitment to community. The noise level in the work environment is usually moderate.  Ability to effectively manage multiple tasks, responsibilities and requests.  Ability to prioritize and meet objectives.  Attractive, contemporary amenities.


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